This is Work On Site in Shaw, Mandaluyong for a couple of months, and have the possibility of it being hybrid in the future, & Night Shift.

Position Summary

We are seeking a proactive and hands-on Accounts Payable Manager to lead and actively participate in the daily operations of our AP function. This role combines leadership responsibilities with hands-on AP processing, ensuring timely, accurate, and compliant financial operations. The ideal candidate brings strong technical expertise, a focus on process improvement, and the ability to guide and mentor the AP team in a fast-paced, multi-entity environment.

Key Responsibilities

• Manage full-cycle accounts payable processes, including invoice entry, coding, and payment execution.

• Lead daily AP operations to ensure accuracy, efficiency, and timely processing.

• Review and approve invoice coding, payment batches, and employee reimbursements.

• Serve as the primary escalation point for complex vendor or internal issues.

• Prepare and manage weekly payment runs (ACH, wire transfers, and checks).

• Perform and review monthly vendor reconciliations and statement tie-outs, resolving discrepancies promptly.

• Reconcile the AP subledger to the general ledger and support month-end close activities, including accruals.

• Monitor AP aging reports and coordinate payment schedules with leadership.

• Maintain vendor master data and ensure proper tax documentation (W-9/W-8).

• Support internal and external audits, maintaining thorough documentation.

• Provide guidance, training, and quality reviews for AP team members.

• Identify and implement process improvements to enhance efficiency and internal controls.

• Collaborate cross-functionally with procurement, payroll, accounting, and leadership teams.

Systems & Tools

• Experience with ERP systems required; Sage Intacct preferred.

• Familiarity with expense management platforms (e.g., Expensify) is a plus.

• Advanced Microsoft Excel skills (pivot tables, lookups, formulas) required.

• Experience with Microsoft Teams and workflow tools such as Smartsheets is a plus.

Qualifications

• 8+ years of progressive Accounts Payable Manager experience.

• Prior experience leading or mentoring a team preferred.

• Strong knowledge of GL coding, accruals, and reconciliation processes.

• Experience performing and reviewing vendor statement reconciliations.

• High attention to detail with strong analytical skills.

• Ability to manage multiple priorities while maintaining accuracy.

• Excellent communication skills and leadership presence.

• Experience in a multi-entity or growing organization is a plus.